Use words that are appropriate for the reader Don't be afraid to give instructions Avoid nominalisations Use lists where appropriate The guide then looks at the difficult subject of apologising, and deals with some of the myths that can get in the way of clear communication. The guide finishes with a summary and a list of words to avoid. So what's plain English? First let's say what plain English isn't and destroy some of the myths about it.
There are several reasons a person may need to write a personal business letter. They may need to resolve a problem with a company, request a replacement item under warranty or dispute an item on a bill. Personal business letters may also be written to ask for a donation to a cause or charity or to compliment an employee.
This type of letter is valuable because it allows the sender to communicate clearly and precisely and gives a record of the communication. A well-crafted business letter gives credibility to the writer and is a hallmark of professionalism.
A poorly crafted letter signals indifference or incompetence. Some of the most common reasons a personal letter may be written are: It is, after all, a business letter. This includes an address, phone number and email address where the sender can receive return correspondence.
Formal Business-Letter Format Even though the letter is personal, it is about a serious subject and should follow formal business-letter format. This includes using block format, which means the entire letter left justified and single spaced except for double spacing between paragraphs, addresses and closing signature.
It is recommended to use a generally accepted font such as New Times Roman size 12 because it is easy to read. The letter should be addressed to the proper person. If it is a complaint letter to a company, the sender should find out the name of the person in charge of customer service. Many companies have several offices and addresses including post office boxes, so the sender must take the time to find the correct address.
A RE line after the address, tells the receiver exactly what the letter is about. If the sender has an account or billing number, it can be put in this line. Tone of the Letter The tone of the letter should be cordial and polite.
Even if the letter is to make a complaint, it should not have an angry tone. If there is an issue to be resolved, a polite letter will have a better chance for getting a favorable result.
For example, if the sender wants an item removed from their bill, or if they want to have a defective product repaired or replaced they should state it clearly.
If the letter is to solicit a donation, it should be made clear at the beginning. Here is a sample personal business letter. Since it is a formal letter, it should be sent by certified mail, so the sender knows when it was received.
If there are any enclosures such as a resume or a brochure, it should be listed after the closing signature.Nov 15, · How to Write a Letter to Your Teacher.
In this Article: Article Summary Sample Letters Starting Your Letter Writing the Body of Your Letter Closing Your Letter Community Q&A Your teacher plays an important role in your life, and sometimes you want to show your appreciation by writing them a letter.
Jun 08, · Should i write a letter with blank or lined paper? but if you want to hand write then on plain paper but only if you can write in a fairly straight line. (What might help is getting lined paper and going over the lines in black pen and then paper clipping it to the back of the plain paper and then you have your straight lines Status: Resolved.
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Left justify your letter. Use a plain font like Arial, Times New Roman, Courier New, or Verdana. The font size should be 10 or 12 points. Business letters should always be printed on white bond paper rather than on colored paper or personal stationary.
Start with the basics on how to write a business letter using a general format and.